Davinci Virtual

I was at lunch with a friend last week when my virtual receptionist called with some questions.  My friend was amazed all all the tasks I was asking the receptionist to perform. “You must pay her well” he commented.  Well, I don’t pay much at all, and she does a lot.  There’s only one thing she can’t do for me - get me coffee. Why? Because she’s a virtual receptionist, taking care of your office administration remotely.
Dozens of companies crossing multiple industries are choosing virtual receptionists for their offices. They’re finding that the virtual employees offer great benefits, including maintaining the company’s professional image and enhancing business productivity through smooth business communication flow.
Companies love that, instead of getting an answering machine, voicemail, or a rushed business owner, their clients will speak with a live person. Other benefits are the potential for establishing a presence in multiple markets and enjoying a local phone number for each. There are so many benefits to having a virtual receptionist.
How does it work? Through a virtual receptionist you can have all your company’s calls professionally answered and the messages sent to you as a text and email. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone.
Virtual Receptionist Tip: Companies enjoy having a single, reliable, and competent point of access for customers through the use of a virtual receptionist.

Hate to do paperwork? Is billing your least favorite business task? Don’t have that special knack for creating PowerPoint presentations? We’d like to introduce you to the world of virtual assistants who are ready, willing, and completely capable of taking over these business tasks and much much more.
Virtual assistants — part of the new wave of virtual office technology as an influential business trend – can manage any number of business tasks that you and your small business may require. Companies can bring on a virtual assistant to accomplish a one-time task, to act as a business owner’s practically full-time assistant, or anything in between; you’re only billed for the actual time it takes your virtual assistant to complete your assignments.
Small businesses are finding that the convenience, professionalism, and high competency of virtual assistants is just too good of a deal to pass up. Throw in the bonus benefits of not having to cover the usual expenses associated with a traditional office assistant (such as purchasing equipment and furniture, covering employee benefits and taxes, among other things) and it’s quite clear why so many companies, large and small, are taking full advantage of this new trend in business in America.
Virtual Assistants Tip: Among the tasks you could set for a virtual assistant would be making your business travel arrangements, coordinate conference details, or simply handle your appointments calendar.

Answering company phone lines is a vital part of doing business, but when the calls aren’t coming in, the virtual receptionist can do a number of other business tasks for your company.
A virtual receptionist is capable of handling customer service inquiries or taking orders, making sales calls, screen and/or announce your calls, making business travel arrangements…just to name a few. Not only that, you’ll quickly discover that with a virtual receptionist, you can see your incoming call history online and in real-time. Incredibly easy online management of emails and faxes is another added benefit to virtual receptionist services.
Many companies find that they consider huge calling capacity (and no busy signals) to be their favorite part of virtual receptionists. Still other companies feel that the best news of all about it all is that virtual receptionist service is available 24 hours a day, seven days a week, 365 days a year. Weather, illnesses, or personal issues won’t keep a virtual receptionist from answering your calls, professionally, consistently, and efficiently.
Virtual Receptionist Tip: Whether using virtual receptionist services once in a while or every day of the year, companies are finding an easy, professional, efficient, and wholly capable solution.

The advent of the internet has opened a new universe of possibilities for modern businesses, large and small. One such possibility is utilizing the skills of a virtual assistant to help with business travel arrangements .
Need to make travel arrangements for that sudden business trip on Wednesday, but don’t have the time to do it yourself, what with the preparations for the trip? Hand it over to your virtual assistant, who can take care of it in no time at all, airline tickets, hotel arrangements, maybe even the car service to pick you up at the airport.
And don’t forget, your virtual assistant can often help out with creating or preparing presentations, too. I don’t know about you, but my Excel skills aren’t what I’d like them to be, and I’d find it a huge relief to be able to hand over the data and know that the virtual assistant can return it to me in Excel format, quickly, efficiently, and – most importantly – accurately.
Another way your virtual assistant can be a great asset when planning last-minute business travel is that when they’re in charge of your calendar, she’ll be able to take care of rescheduling any appointments for you, saving you time and energy that you can instead focus on business trip preparations.
Virtual Assistants Tip: A virtual assistant helps keep your office running even when you’re out of the office.

We know that just about all small businesses are busier than ever before with tasks and work from all directions, and taking time out to hire new staff – whether that be virtual receptionists or assistants — can take valuable time away from generating new business.
Without a full-time human resources office, small businesses often find the complicated logistics of filling job openings to be tedious and all too often less than fruitful. However, we suggest that if they instead chose our virtual receptionists to “fill” the positions, they’d skip over all the time-consuming sifting through resumes, setting up and conducting countless interviews, and calling references, and get right to the good stuff: having quality workers on the job, representing your company.
You needn’t worry about anything; rest assured that your virtual receptionist will be wholly professional. By allowing us to find your ideal employees for you, you’ll find that you can save expenses, maintain high morale in your company environment, and maximize productivity. There are no down sides that we can see – and everyone wins. Companies can quickly discover that their virtual receptionist can act as a professional business presence and gatekeeper without the added expense of office space, equipment, or full-time staff.
Virtual Receptionists Tip: A rather large number of businesses employing a virtual receptionist report that they are seeing major cost savings over hiring a traditional receptionist.

It’s every home-based business owner’s dream to immediately become successful, with the services being requested by more and more potential clients. But what happens when the business owner is the only employee? It’s hard for one person to juggle every aspect to running a successful business and that’s where virtual assistants come in, making that dream a reality for your business.
It’s not good when a small business owner is too busy with doing administrative tasks (inventory, ordering, invoicing, accounting) to focus on taking advantage of new business opportunities. That doesn’t mean the administrative tasks are any less important, or that they’re remotely unimportant. But it does mean that the business owner can hand off such things to a virtual assistant and take care of the new and existing business with that “new found” time.
Virtual assistants can take on any number of business tasks, tasks that are very often critical to the bottom line success of a small business, such as the billing, or making business-related travel arrangements.
Virtual Assistant Tip: Just as with a “real” assistant that any executive would hire, a virtual assistant often has a myriad of business skills that can be extremely beneficial to a small company.

Whether or not you’ve heard of virtual assistants, one things almost certain - a virtual assistant can help you run your business more efficiently.  This is because virtual assistants can be hired on an as-needed basis. For example, if your company only has a need for six hours of a marketing assistant per week, that is all you would hire a virtual assistant for.
Virtual assistants can be anywhere. If your company’s clientele tends to come from the East Coast while you and your company are firmly located on the West Coast, you might run into trouble if you’re unavailable at 9 a.m. their time. However, you could enlist a virtual assistant on the East Coast who could field customer calls and requests for you.
For many small businesses with no or few employees, having a virtual assistant take over administrative tasks allows the business owner to concentrate on more important business.
Virtual assistants don’t require you to provide them with office space or equipment. That’s a huge cost savings alone.
Virtual Assistants Tip:  A virtual assistant in a different time zone from you could cover customer calls on later, or extended, office hours.

Did you know that a recent study found that nearly 70% of people who call to enquire about a business service will not leave a message if they encounter voicemail or get an automated phone answering system. Admit it, you’ve done it yourself as a customer, but have you considered how the same issue might be hurting your small business?
If you’re a small business you may be giving business to your competitors without even realizing it. As a small business owner, chances are that the majority of your workday is spent running the business. But if you can’t be there to take the call, we bet your competition will. Wouldn’t it be nice if you had a receptionist who was there when you needed him/her? Well, stop dreaming and get your own virtual receptionist.
Your virtual receptionist will answer all your calls professionally and promptly. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone. Virtual receptionists are a great way to capture that business that you might otherwise lose while you’re away from your desk.
Virtual Receptionist Tip: Small businesses find that virtual receptionists are an ideal solution for fielding after-hours business calls. Your virtual receptionist won’t mind working late and you’ll appreciate the potential new business.

Small business owners often find it hard to take time away from the business of their business in order to focus on growing or expanding their businesses. One great solution that could work very well in situations like these would be to use a virtual office to help free up some time. Davinci Virtual can help with that.
We understand that time is the most limited asset for many businesses. Davinci helps you increase your productivity by taking care of your customers so you can focus on what you do best…expanding your business. Not only will Davinci’s team be able to relay vital information to your callers, but you will no longer have to worry about missed calls or missed opportunities.
Our virtual office will help you maintain a professional image while freeing up time to grow and expand your operation. Let us handle the customers and administrative aspects of your business while you work on growing. A virtual office is what we do best, allowing you to get back to those things that you do best – expanding your business.
Virtual Office Tip: By losing traditional office space in favor of a virtual office, companies can free up an incredible amount in operating costs – money that we sure can be put to good use elsewhere in the company.

A lot of small business owners today might be wondering if it’s time to expand their businesses into other areas, other cities. It seems like it would be a potentially lucrative move, to open offices in a new city and have ready access to an entirely new customer base in the area. But one thing holding back many of these small business owners from acting upon their expansion plans is the high cost of corporate office space, especially given that the economy is somewhat weak at the moment. However, One really great solution for such situations is virtual office space.
Taking virtual office space is one of the simplest and least expensive ways to test the market for business expansion. With access to a local address, telephone, and fax numbers, a business could launch a satellite office in a new city without sending a single employee to the site. Of course, as on-site meetings with clients in the new city come up from time to time, all the business has to do is turn once again to the virtual office space for conference rooms or work areas available by the hour, day, week, or month.
Virtual Office Space Tip: Business consultants, accounting firms, IT specialists, and public relations firms are not the only companies that can benefit from utilizing virtual office space. Realtors, financial experts, and even politicians, to name a few, could find virtual office space to be an ideal business choice.