Davinci Virtual

Even as the internet makes some jobs obsolete, it is creating new jobs that no one had dreamt of even just a few decades ago. The virtual assistant industry has rapidly grown over the past few decades, largely due to the ever-increasing demand on busy professionals’ time, therefore necessitating assistance to get through the work day with help.

The fact of the matter is that a great many professionals are too busy with managing their businesses to give their attention to smaller, more mundane chores. It’s not that the professionals can’t do the work, but rather that they recognize that virtual assistants help relieve workloads (and related stress). By taking over some business tasks for these busy professionals, virtual assistants are ensuring that business and personal obligations are met.

A number of recent studies have shown that over half the workforce polled feel that they don’t have enough time in a workday to get their work done. This is a highly notable increase over the same study that was conducted just 25 years earlier, when barely one-third of the workers felt that way. Virtual assistants who can pitch in on certain business tasks prove an efficient and professional solution to this common time-crunch complaint.

Virtual Assistants Tip: Many of the companies that are utilizing virtual assistants are actually saving money by not having to maintain the phone system, office space, or other tools a receptionist or admin staff needs.

Did you know that a virtual receptionist can handle an enormous number of office tasks while not actually being located in your office. Fielding incoming phone calls, faxes, mail sorting, making business travel business arrangements, these are all tasks that can be handled by a virtual receptionist. Whether using virtual receptionist services once in a while or every day of the year, companies are finding an easy, professional, efficient, and wholly capable solution.

Having such a person to help run your business is particularly helpful when the company is based out of your home or even your car. A significant number of small businesses in the service industry today find that they need not lease office space in order to conduct business. A virtual receptionist can act as a professional business presence for your company without the added expense of office space.

Building the business and serving clientele is a vital part of running businesses today, and in today’s business world, we hear that more and more companies using virtual receptionists find that –- by utilizing virtual receptionists — they are freed from worrying about maintaining an office and managing staff.

Virtual Receptionist Tip: A significant number of businesses that utilize a virtual receptionist generally report that they are seeing major cost savings over hiring a traditional receptionist.

Small businesses find that virtual receptionists are an ideal solution for fielding after-hours business calls. Your virtual receptionist won’t mind working late and you’ll appreciate the potential new business.

If you’re a small business you may be giving business to your competitors without even realizing it. As a small business owner, chances are that the majority of your workday is spent running the business. But if you can’t be there to take the call, we bet your competition will. Wouldn’t it be nice if you had a receptionist who was there when you needed him/her? Well, stop wondering and get your own virtual receptionist.

Your virtual receptionist will answer all your calls professionally and promptly. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone. Virtual receptionists are a great way to capture that business that you might otherwise lose while you’re away from your desk.

Virtual Receptionist Tip: The interesting thing is that a recent study showed that nearly 70% of people who call to enquire about a business service will not leave a message if they encounter voicemail—this isn’t an issue when you’ve got your virtual receptionist manning the phones.

The first quarter of ‘08 is drawing to a close; how is it turning out for your business so far?  We know how small businesses today are bombarded with tasks and work from all directions, and taking time out to hire new staff – whether that be virtual receptionists or assistants — can take valuable time away from generating new business. Instead, we suggest that you let us take care of the hiring legwork, and you reap the benefits.

We often hear small companies report that, without a full-time human resources office, small businesses often find the logistics of filling job openings to be tedious and all too often less than fruitful. However, if they instead opt to utilize our virtual receptionists to “fill” the positions, they’d skip over all the time-consuming sifting through resumes, setting up and conducting countless interviews, and calling references, and get right to the good stuff: having quality workers on the job, representing your company.

Do you see how well this works out for everyone?  Companies usually discover that their virtual receptionist can act as a professional business presence and gatekeeper without the added expense of office space, equipment, or full-time staff. In addition, your virtual receptionist will be wholly professional.

Virtual Receptionist Tip: When you allow us to find your ideal employees for you, you’ll find that you can save expenses, maintain high morale in your company environment, and maximize productivity.

The next time you find yourself putting off doing something on your To-Do list because you just hate it, think about virtual assistants.  After all, not everyone loves paperwork, billing, spreadsheet creation or maintenance. But the odds are that in the world of virtual assistants you’ll find those who are ready, willing, and completely capable of taking over these business tasks and much much more.Virtual assistants — part of the new wave of virtual office technology as an influential business trend – can manage any number of business tasks that you and your small business may require. Companies can bring on a virtual assistant to accomplish a one-time task, to act as a business owner’s practically full-time assistant, or anything in between; you’re only billed for the actual time it takes your virtual assistant to complete your assignments.

Small businesses are finding that the convenience, professionalism, and high competency of virtual assistants is just too good of a deal to pass up. Throw in the bonus benefits of not having to cover the usual expenses associated with a traditional office assistant (such as purchasing equipment and furniture, covering employee benefits and taxes, among other things) and it’s quite clear why so many companies, large and small, are taking full advantage of this new trend in business in America.

Virtual Assistants Tip: In addition to the more traditional tasks, among the tasks you could set for a virtual assistant would be making your business travel arrangements, coordinate conference details, or simply handle your appointments calendar.

People often talk about the good old days, don’t they?  For example, in your grandfather’s business world, assistants were called secretaries and sat right outside the office door, announcing visitors, typing up letters and memos, and fetching fresh cups of coffee. In today’s business world, though, many businesses work in a virtual office environment, where there’s no desk right outside the office door. This doesn’t mean assistants are outdated, however; now they’re virtual assistants and they’re more helpful than ever before.

You might be worried about not having enough steady work for a virtual assistant, but you might not know that they can provide services on an as-needed basis. Or, if you prefer, you can contract a specific amount of time each day, week or month. By using e-mail, fax, and other electronic technologies, you can get work in and out just as quickly as before. You pay only for the time you use rather than paying someone to sit idly at a desk during slow periods. Many of these virtual assistants also offer after-hours services.

Aside from the flexible work hours and the reduced cost involved, the benefits of using virtual assistants also include the wide range of skills you can find. Although the official training program for virtual assistants, AssistU, defines a virtual assistant as a person that provides long-term administrative support for clients, you’ll see many virtual assistants that offer skills ranging from basic data entry to web design to accounting.

Virtual Assistants Tip: Keep in mind that by taking over some business tasks for these busy professionals, virtual assistants are ensuring that business and personal obligations are met.

Your customers love you, they love you not, they love you, they love you not. Successful customer service is a crucial goal for many businesses, of all sizes and industries. Many times, a businesses’ only contact with a customer is via the telephone. That highlights how critical a positive customer experience on the telephone can be for such a company, perhaps even yours. For such companies, the customer’s experience begins with the very first moment a company representative picks up the phone. All too often, these days, customers reach automated receptionists, but a growing trend of virtual receptionists should soon please customers all over the world.

Having a human on the other end of the line when customers call is a huge factor in making a customer happy. Having a pleasant, competent, and friendly human on the other end of the line is even better. A virtual receptionist can handle this all for companies today.

In  those cases where companies or firms have moved out of traditional office space in favor of an all telecommuting workforce, a virtual receptionist often serves as the central hub for all incoming calls and is able to route calls to satellite and home offices seamlessly – so smoothly that the customers never ever realize they’re not dealing with a company that’s not based in a single office suite.

Virtual Receptionist Tip: Many times, virtual receptionist services are offered with extended hours — 5 a.m. to 7 p.m. – crossing time zones and able to handle it all smoothly and professionally.

There’s an old joke about a man walking up to a 24-hour convenience store as it’s being closed, asking “isn’t this store open 24 hours a day?” and the proprietor answering, “not in a row!”  Similarly, many small businesses find that not being available to their customers at very nearly any hour of the day or night is actually doing damage to their business.  But with a virtual receptionist, this simply doesn’t happen. A virtual receptionist is there to answer your customer’s calls during business hours – from breakfast meetings to business lunches right on through to a business dinner.

Aside from never taking a long lunch or calling in sick for three days straight, a virtual receptionist also benefits your business’ budget. How could that be? Most of the time, the cost of a virtual receptionist is a portion of the cost of hiring, training, and keeping a receptionist in benefits. You’re also not paying for a receptionist’s office space or business equipment. These are all business expenditures that you might think are required, but the new reality is that, through the use of a virtual receptionist, these expenditures are far from necessary.

Virtual Receptionist Tip: You can rest easy knowing that, no matter the time of the business day, the virtual receptionist is there to answer calls and properly direct them.

What are your long-term goals for your small business?  We know how small businesses today are bombarded with tasks and work from all directions, and taking time out to hire new staff – whether that be virtual receptionists or assistants — can take valuable time away from generating new business. Instead, we suggest that you let us take care of the hiring legwork, and you reap the benefits.

Without a full-time human resources office, small businesses often find the logistics of filling job openings to be tedious and all too often less than fruitful. However, if they instead opt to utilize our virtual receptionists to “fill” the positions, they’d skip over all the time-consuming sifting through resumes, setting up and conducting countless interviews, and calling references, and get right to the good stuff: having quality workers on the job, representing your company.

Companies usually discover that their virtual receptionist can act as a professional business presence and gatekeeper without the added expense of office space, equipment, or full-time staff. In addition, your virtual receptionist will be wholly professional. It seems like a really fantastic solution in every way.

Virtual Receptionist Tip: By allowing us to find your ideal employees for you, you’ll find that you can save expenses, maintain high morale in your company environment, and maximize productivity.

In the business world, an amazingly critical part of a positive customer experience on the telephone begins with the very first moment a company representative picks up the phone. All too often, these days, customers reach automated receptionists, but a growing trend of virtual receptionists should soon please customers all over the world.

A great part about virtual receptionists is that it works in a great many number of business situations.  For example, in cases where companies or firms have moved out of traditional office space in favor of an all telecommuting workforce, a virtual receptionist often serves as the central hub for all incoming calls and is able to route calls to satellite and home offices seamlessly – so smoothly that the customers never ever realize they’re not dealing with a company that’s not based in a single office suite.

Having a human on the other end of the line when customers call is a huge factor in making a customer happy. Having a pleasant, competent, and friendly human on the other end of the line is even better. A virtual receptionist can handle this all for companies today. 

Virtual Receptionist Tip: Many times, virtual receptionist services are offered with extended hours — 5 a.m. to 7 p.m. – crossing time zones and able to handle it all smoothly and professionally.