Davinci Virtual

Doesn’t it bother you when you call a company around noon and get a voicemail message saying “the office is closed for lunch until 1:30”? Maybe you called because that was the only time you could find a spare moment to make the call, and now you’ll have to find the time again later on in the day to call back. It’s not a popular practice and we’re sure it’s lost many companies many customers as a result.  With a virtual receptionist, this simply doesn’t happen. A virtual receptionist is there to answer your customer’s calls during business hours – from breakfast meetings to business lunches right on through to a business dinner.
Aside from never taking a long lunch or calling in sick for three days straight, a virtual receptionist also benefits your business’ budget. How could that be? Most of the time, the cost of a virtual receptionist is a portion of the cost of hiring, training, and keeping a receptionist in benefits. You’re also not paying for a receptionist’s office space or business equipment. These are all business expenditures that you might think are required, but the new reality is that, through the use of a virtual receptionist, these expenditures are far from necessary.
Virtual Receptionist Tip: No matter the time of the business day, the virtual receptionist is there to answer calls and properly direct them.

Just about any small company can operate much like a larger company with the help of a virtual assistant. You know how much customer service can mean to a business. If you’re answering your cell phone on the road while you’re running your business, you cannot give the level of service your customers expect…not to mention you know you shouldn’t talk on your cell phone while driving! Here are some of the benefits of having a virtual assistant:

• Your virtual assistant is professionally and fully-compliant with federal and state regulations.

• Your virtual assistant will be up on the latest technology that you need to make your office run smoothly and efficiently.

• You won’t need to pay payroll taxes, benefits or insurance for a full-time employee. You’ll also save money by not having the phone system, office space, or other tools a receptionist or admin staff needs.

On top of all of that, we manage the employee, so you don’t have to handle hiring, managing an employee, or other issues.
Our staff is already trained in the latest technology so you won’t incur ongoing training costs. When you have a virtual assistant, you are essentially sharing a secretary or office manager. Your virtual assistant only works with a maximum of five clients at a time. They’ll always answer your phone with your business name.
Virtual Assistant Tip: If you’re a small business wanting to compete with larger businesses a Virtual Assistant may be an invaluable tool.

Many entrepreneurs or small startup companies struggle with how to maintain a professional image with a new-business budget. Signing on with Davinci’s Suites virtual receptionist services is a business decision that a large number of small business owners will not be regretting anytime soon.
With Davinci’s virtual receptionist services your company can have an impressive office setting, an expert receptionist, and many other support services that allow you to maintain a professional appearance with limited expense. Your clients won’t even know that your regular day-to-day office is not on-site. In fact, they’ll appreciate how nice the building is as well as compliment you for hiring such a great receptionist!
Having the Davinci virtual office can free you from worrying about maintaining an office and managing staff. This will allow you to concentrate on building your business and serving your clientele, which we feel is one of the top goals of every business owner.
Virtual Receptionist Tip: A virtual receptionist can handle an enormous number of office tasks while not actually being located in your office. Fielding incoming phone calls, faxes, mail sorting, making business travel business arrangements, these are all tasks that can be handled by a virtual receptionist.

The explosion of new business tools offered by and through the Internet has produced not only the virtual organization, but also a new business opportunity: virtual assistants.
You may be wondering if you might have a future as a virtual assistant. Countless experienced, trusted, and valued office administrators or assistants are dreaming of a different job, one in a non-traditional office, one that will value their efforts and skills but also not require a move out-of-state or one of those nightmarish commutes. Or perhaps you wish you could be your own boss, set your own hours, and work for yourself. And many virtual assistants today enjoy some unprecedented work-life balance, enabling them to spend more quality time with their families while their take-home pay is not negatively affected.  The typical day for virtual assistants may be taking on the nitty-gritty work for independent professionals and small businesses that don’t need a full-time secretary or office manager. Their tasks may include secretarial work, meeting and travel planning, project managing, and logistics coordinating. It’s rare that a virtual assistant will be askedto make their boss a cup of coffee.
Virtual Assistants Tip: Making the boss look good and feel better by your competent, swift, and efficient completing of business tasks is a mark of a great virtual assistant.

If you’re like most business owners, you hate to do paperwork.  And perhaps billing is your least favorite business of all.  If that’s the case, we’re going to offer you some help.  We’d like to introduce you to the world of virtual assistants who are ready, willing, and completely capable of taking over these business tasks and much much more.
Virtual assistants — part of the new wave of virtual office technology as an influential business trend – can manage any number of business tasks that you and your small business may require. Companies can bring on a virtual assistant to accomplish a one-time task, to act as a business owner’s practically full-time assistant, or anything in between; you’re only billed for the actual time it takes your virtual assistant to complete your assignments. Small businesses are finding that the convenience, professionalism, and high competency of virtual assistants is just too good of a deal to pass up.
Virtual Assistants Tip: Among the tasks you could set for a virtual assistant would be making your business travel arrangements, coordinate conference details, or simply handle your appointments calendar.

We’d be willing to bet that a good number of small businesses that you might come into contact with over the course of your day or week are making use of virtual receptionists…without your even realizing it. That’s the sign of a very good virtual receptionist, your not being aware that the person fielding your business call is not physically sitting in the foyer of the small business’ office.
Small businesses are finding that virtual receptionists are very often a perfect solution for them. Whether it’s a business with one person or a dozen, a central, professional, and efficient telephone presence offered by a virtual receptionist is a deal they can’t pass up.
Actually, it’s not just small businesses that can benefit from using a virtual receptionist can work for most any sized-company you could think of. Nor does a company’s business decide if a virtual receptionist would be beneficial for them. Virtual receptionists are capable of handling customer service inquiries or taking orders, making sales calls, screen and/or announce your calls, just to name a few.
Best of all, virtual receptionist service is available 24 hours a day, seven days a week, 365 days a year. Weather, illnesses, or personal issues won’t keep a virtual receptionist from answering your calls.
Virtual Receptionist Tip: Small businesses can use virtual receptionists to establish a presence in multiple markets and have a local telephone number for each.

Did you know that approximately 70% of people who call to enquire about a business service will not leave a message if they encounter voicemail?  That can do major damage to your small business in ways you might not have thought of.
If you’re a small business you may be giving business to your competitors without even realizing it. As a small business owner, chances are that the majority of your workday is spent running the business. But if you can’t be there to take the call who will? – Your competition will. Wouldn’t it be nice if you had a receptionist who was there when you needed him/her? Well, stop dreaming and get your own virtual receptionist.
Your virtual receptionist will answer all your calls professionally and promptly and the messages sent to you as a text and email. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone. Virtual receptionists are a great way to capture that business that you might otherwise lose while you’re away from your desk.
Virtual Receptionist Tip: Small businesses find that virtual receptionists are an ideal solution for fielding after-hours business calls. Your virtual receptionist won’t mind working late and you’ll appreciate the potential new business.

“There’s not enough hours in the day to do it all!” If you catch yourself saying this half a dozen times a day, you and your company might want to look into hiring a virtual assistant, who’ll be able to give you some more hours in the day.
If you’re a working parent and running your own small business at the same time, you understand about prioritizing and delegating. More and more parents/business owners today are finding that virtual assistants can take on any number of business (and occasionally somewhat personal) tasks for them, freeing them up.
Rather than trying to send out invoices, send faxes, and make a presentation via teleconferencing, let that virtual assistant take over things. You can focus fully on the presentation and teleconference, with the knowledge that your very able, very professional virtual assistant has your invoicing, faxing, and whatever else totally under control.
Which would you rather be doing at the end of a business day: making 28 copies of a presentation that needs to be in FedEx’s hands before midnight, or enjoying your son’s soccer game and then an unhurried family dinner afterward? Your virtual assistant can take care of the presentations for you; you work very hard and deserve time with your family.
Virtual Assistant Tip: Business travel arrangements – from airline tickets and hotel arrangements to the car service to pick you up at the airport – can be taken care of easily and efficiently by your virtual assistant.

A virtual receptionist can make a good impression for your business at a fraction of the cost of employing a “live” receptionist to sit in your office to answer phone calls. The professional image and consistency is one reason Davinci Virtual is growing with everyone from small businesses to large businesses. You’ll be surprised at how many lawyers, doctor’s offices, and even online businesses use our services—and might start to wonder if a virtual receptionist would be right for you, too.
Let’s look at the benefits of a virtual receptionist.  Instead of getting an answering machine, voicemail, or a harried business owner, your client will speak with a live person. You can also establish a presence in multiple markets and have a local telephone number for each. There really are countless benefits for businesses having a virtual receptionist.
Consider this:  each time someone interacts with your business it leaves an impression. Your prices might be lower or your product top notch, but if you appear disorganized or unprofessional it can hurt your business.  A virtual receptionist maintains and presents a consistent professional image for you.
Virtual Receptionist Tip:  The little details of a well-run office image through a virtual receptionist add up to offer a customer experience that can leave a good impression on your customers, partners, and clients.

The vast majority of small business owners seem to have heard misinformation and objections about the world of virtual assistants. We’d like to dispel some of the more common errors here today.
My business can’t afford to hire virtual assistants.
The truth is that hiring virtual assistants can actually save your company a good deal of money. This is because your company does not have to provide office space or equipment for the help. In addition, virtual assistants are available to work on an as-needed basis; in other words, if you have 10 hours of work a week that needs to be done, you are only paying for 10 hours a week’s worth of a virtual assistant’s time.
My business isn’t big enough to hire a virtual assistant.
Many times, a small business owner ends up spending a huge amount of time working on administrative tasks for the business, such as billing, appointment-making, calendar maintenance, bookkeeping, travel arrangements, or tracking expenses (to name a few). With a virtual assistant on-board, the small business owner’s time is freed up. Time that can instead be spent generating new business, working on a client’s project, on research, or other high-level business tasks.
Virtual Assistants Tip: Small businesses looking to grow would find a virtual assistant to be instrumental.