Davinci Virtual

Often companies say that one of their favorite things about having a virtual receptionist is that, instead of getting an answering machine, voicemail, or a rushed business owner, their clients will speak with a live person. Other benefits are the potential for establishing a presence in multiple markets and enjoying a local phone number for each. There are so many benefits to having a virtual receptionist.
You may wonder how exactly does it work? Through a virtual receptionist you can have all your company’s calls professionally answered and the messages sent to you as a text and email. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone.
The proof is here:  dozens of companies crossing multiple industries are choosing virtual receptionists for their offices. They’re finding that the virtual employees offer great benefits, including maintaining the company’s professional image and enhancing business productivity through smooth business communication flow.
Virtual Receptionist Tip: It’s not often that you’ll find a company that won’t enjoy having a single, reliable, and competent point of access for customers through the use of a virtual receptionist.

Think back to when you had just started your company.  Were you, like many other small business owners when they first opened their office, more than a little shocked to discover that there’s such a thing as being too busy? Too busy doing administrative tasks (inventory, ordering, invoicing, accounting) to focus on taking advantage of new business opportunities. That doesn’t mean the administrative tasks are any less important, or that they’re even unimportant in any way. But it does mean that the business owner can hand off such things to a virtual assistant and take care of the new and existing business with that rediscovered and reclaimed free time.
Keeping this all in mind, now consider that a virtual assistant can take on any number of business tasks, tasks that are very often critical to the bottom line success of a small business, such as the billing, or making business-related travel arrangements. Just as with a “real” assistant that any executive would hire, a virtual assistant often has a myriad of business skills that can be extremely beneficial to a small company.
There are often times when a home-based business can almost immediately become successful, with the services being requested by more and more potential clients. Sounds fantastic, right? But what happens when the business owner is the only employee? It’s hard for one person to juggle every aspect to running a successful business and that’s where a virtual assistant comes in to save the day and the business owner’s sanity and time, all at once.
Virtual Assistant Tip: Many times, virtual assistants also offer after-hours services to help meet that deadline or project due date.

While “the customer is always right” still holds true, companies with a comfortable and productive workspace makes for a happier service provider.  An increasing number of service-industry companies such as law firms, medical practices, financial services companies, real estate offices, management companies, or consulting firms are finding that a virtual office setup is ideal for them and their employees. Thanks to a virtual office, a company can be “based” in one location (for mail delivery or for client or company meeting purposes, for example) while some or all of the company’s employees are physically working in locations 10, 50, or even hundreds of miles away.
Some more benefits to having a virtual office include the following:
Everyone is connected through technology that the virtual office offers, so team projects and efficiency don’t suffer.
Companies can often see quite a significant cost savings in their operating budget by utilizing a virtual office.
Employees can enjoy their dream job without having to uproot their families, put their houses on the market, and deal with packing and unpacking dozens of boxes in order to take the job.
And companies no longer have to shoulder relocation costs to get employees from out of state who are a perfect fit for the position.
Virtual Office Tip: Those international firms that are wishing to expand and open an American satellite office can enjoy the benefits of a virtual office and achieve their expansion goals.

If running a business or managing employees was simple, business schools wouldn’t have any students.  Companies that transition to a virtual office are generally flexible and have great confidence and trust in their employees’ abilities. Therefore, a virtual office manager who has a dozen employees all working in different sites, typically knows that his employees are up to the challenges of working virtually.  For many in the businessworld, one concern you might have about using virtual offices would be how to manage employees virtually.
Remember this: using a combination of all the communications tools to get the wanted results can be an effective form of virtual office management. Effective virtual office managers always remember the rule advertisers cite: It takes three to 13 times to reach someone with your message.
Office management experts hasten to point out that, as with any manager, good communication is a crucial part of managing employees, even in a virtual offices setting. Don’t depend on just email or teleconferencing to communicate with your employees.
Virtual Offices Tip: A worldwide trend, the use of virtual offices is growing every day. An increasing number of businesses – small, large, and every size in-between – have done their own analysis and concluded that the virtual offices setting is an ideal one for their companies in the early years of this new century.

Everyone is searching for the right solution.  Are you part of a small business who does not need the use of dedicated full-time office space, but who still wants to create a professional business identity? We think that virtual office space is a great alternative solution for exactly this sort of office situation.  Indeed, a virtual office could be the ideal solution to the problem of small business expansion without the huge financial costs.
Instead of getting your company into a long-term lease agreement for the wrong space in the wrong location, you could instead take advantage of the numerous and flexible virtual office space plans. In a few months, when you and your company have a better idea of its office space needs, you might decide to stay with the virtual office space as it offers so many benefits.
If you work via virtual office space already, you’re not alone.  You’re one of approximately 28.8 million employees in the United States, or one in five Americans, participate in some form of teleworking, according to a 2001 survey, and many of those employees work for a company that utilizes a virtual office space. Small businesses find a virtual office space to be ideal as it can provide a business identity at a prestigious business address.
Virtual Office Space Tip: It’s proven that employees’ productivity levels rise with a virtual office space or telecommuting arrangement because employees save time traveling to and from the office.

If your company call volume doesn’t justify the hiring of an on-site assistant but it’s clear that a professional phone presence is key to the continued growth of the company, then your company would most likely be very happy in choosing a virtual receptionist.  Odds are, if you’re a small, growing business, consultancy, or firm, you may be exactly who would benefit from having a virtual receptionist on staff.
If you wondered, there’s much more to the job than simply answering your phone calls. Answering company phone lines is a vital part of doing business, but when the calls aren’t coming in, the virtual receptionist can do a number of other business tasks for your company. A virtual receptionist is capable of handling customer service inquiries or taking orders, making sales calls, screen and/or announce your calls, just to name a few.
And that’s not all.  With a virtual receptionist, you can see your incoming call history online and in real-time, as well as easy online management of emails and faxes. Best of all, virtual receptionist service is available 24 hours a day, seven days a week, 365 days a year.
Virtual Receptionist Tip: Our clients find that our very large calling capacity lets every caller or fax get through – no busy signals for your callers.