Davinci Virtual

You might think you’re alone with this problem, but the truth is that we hear this sort of issue so often…what if your company needs your own receptionist but doesn’t have the space or funds for a full-time receptionist? A great solution for your company is the virtual receptionist.

A virtual receptionist can handle an enormous number of office tasks while not actually being located in your office. Fielding incoming phone calls, faxes, mail sorting, making business travel business arrangements, these are all tasks that can be handled by a virtual receptionist.

Having such a person to help run your business is particularly helpful when the company is based out of your home or even your car. A significant number of small businesses in the service industry today find that they need not lease office space in order to conduct business. A virtual receptionist can act as a professional business presence for your company without the added expense of office space.

In general, businesses employing a virtual receptionist find that they are seeing major cost savings over hiring a traditional receptionist.

Virtual Receptionist Tip: Companies that need a professional, courteous, and knowledgeable phone presence get exactly that with a virtual receptionist, but without having to provide office space or even health benefits for that employee.

As with “real-world” assistants, virtual assistants come in all shapes, forms, and can have a huge range of business skills. There are a growing number of virtual assistants available for businessowners today, and it’s not surprising that they’re so busy: there are so many benefits!

It’s incredible to think how there are so many, such wide-ranging business tasks that a virtual assistant can undertake for you. It’s not unusual for a virtual assistant to take your calls, prepare documents, manage databases, handle sales and Internet marketing projects, manage your mail flow, book your travel arrangements, and maintain your schedule or calendar. Virtual assistants can also assist with creative or technical skills, like writing copy, creating PowerPoint presentations, and even updating or maintaining your company website. There is a downside, however. A virtual assistant can’t do your filing or get your coffee.

Once you’ve freed your time up by utilizing a virtual assistant, you’ll truly wonder how you ever did it all on your own in the past.

Virtual Assistant Tip: You might have thought in the past that you didn’t have enough of a workload to justify hiring an assistant, but the beauty of a virtual assistant is that it’s possible to hire a virtual assistant just for the work you do have, even if it’s just a handful of hours a week.

Every hour of every day of the year, an increasing number of small businesses with government contracts are discovering that a virtual office environment is perfectly ideal for them, for numerous reasons

Small businesses generally find it easier to increase in size (employee-wise) electronically than in physical space, where there may be contracts that overlap, size changes from one year to the next, where lease life-cycles are 3-5 years. By the same token, it’s very difficult to decrease employee numbers in a traditional office environment, while workforce reductions in a virtual office environment doesn’t result in wasted office space, equipment, or resources.

The issue of time, energy, and gas saved (and pollution prevented) by working in a virtual office is not insignificant. Think of it like this: assuming an average commute to work is 30 minutes one way, then there is a built-in, every day requirement for wasting an hour a day, or five hours a week, minimum. Also, there is a deterrent for returning to the traditional office format on weeknights or weekends or to take care of small tasks. But commutes to a virtual office are easy for employees.

Virtual Office Tip: Thanks to tools ranging from emails and instant messages to annotations in PDF form or presentation programs (as well as video teleconferencing and virtual whiteboards), a small business brainstorming virtual meeting can be even more efficient and convenient than the same meeting in a traditional office environment.

One aspect of the twenty-first century’s business world that is becoming extraordinarily clear is that use of virtual offices can be extremely beneficial for a wide range of companies, even those that would traditionally be run out of the home.

One particularly remarkable plus to using virtual offices is the potential for dramatic reduction in commuting time and costs – and indirectly having a positive impact on environment with reduced auto emissions. Using virtual offices can also increase employee productivity and improve employees’ quality of life.

Another unexpected bonus to using virtual offices is that the pool of job applicants available to you need not be restricted to your immediate geographic area. Perhaps the absolute perfect fit for the job opening at your company lives a time zone (or two) away from the company – but with a virtual office, the perfect fit can become an employee and everybody wins.

As it’s true that 100% of business cannot be conducted over the telephone or via fax or email, having access to conference rooms at ones’ virtual offices is a great solution, especially over the alternative (have you ever truly seen a “quiet” corner at a coffee shop?).

Virtual Offices Tip: By switching your company to virtual offices from a traditional office space leasing arrangement, the cost savings can be surprisingly significant.

Countless employees of large corporations have virtual offices to thank for their continued employment; by switching to a virtual office space, corporations are saving enough money in office leases to avoid downsizing or layoffs.

Some industry experts suggest that many that inner cities – both in America and overseas— may need to be redefined and redesigned as work habits and transportation needs evolve to virtual offices. As companies transition to virtual office spaces, more and more traditional office spaces are left unused and vacant.

This bodes well for suburban areas, where many virtual employees now work (from home or other non-traditional office location). However, industry experts project that many city-based hotels, restaurants, and businesses may see noticeable decrease in clientele as companies move out of traditional office space and into virtual office space.

Space for employees is not the only advantage to utilizing virtual office space; many companies are further reducing their space requirements by transferring paper files to electronic media for storage, thus saving hundreds of thousands of square feet of file rooms and filing cabinets.

Virtual Office Space Tip: The opportunity to save huge amounts of money on fixed costs would drive companies into introducing flexible, nomadic work patterns and giving up traditional office space in favor of the virtual office space format.