Davinci Virtual

If you’re a small business you may be handing business to your competitors without knowing it. Did you know that approximately 70% of people who call to enquire about a business service will not leave a message if they encounter voicemail? If you’re a small business chances are your time is spent running the business. But if you can’t be there to take the call who will? – Your competition will. Wouldn’t it be nice if you had a receptionist who was there when you needed him/her? Well, stop dreaming and get your own virtual receptionist.
With your own virtual receptionist you can have all your calls professionally answered and the messages sent to you as a text and email. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone. Virtual receptionists are a great way to capture that business that you might otherwise lose while you’re away from the phone.

Let’s say you’re a valuable, trustworthy office assistant or administrator. You’re successful at your job because you complete tasks in a way that makes your boss look good and feel better. But you’d rather work for yourself and be in charge of your own time. Maybe you want to be at home when your kids arrive from school, or maybe you’re just tired of commuting. Maybe you dream of living in the mountains or your rural hometown, but you still want to produce an income.
The good news is that the explosion of the Internet has produced not only the virtual organization, but also a new business opportunity: virtual assistants.
The typical day for virtual assistants may be taking on the nitty-gritty work for independent professionals and small businesses that don’t need a full-time secretary or office manager. Their tasks may include secretarial work, meeting and travel planning, project managing, and logistics coordinating.

If you have a small or medium business you may not have the need or ability to hire a full time receptionist.  However, having someone to field calls, and answer customer questions is surely an asset to any growing business.  If you can’t afford to hire a full or part time receptionist, a virtual receptionist may be just what you’ve been looking for.  Here are some of the benefits of a virtual receptionist:

• Hold music – If your client must be placed on hold they will won’t get dead space but will hear hold music.

• Multiple Line Phone Systems – Avoid missing calls or getting voicemail. Your virtual receptionist only answers the phone for you and up to four other businesses.

• Live Call Screen, Transfer, Forwarding – we can screen your calls for you and make sure you get the most important calls right away.

• Calendar/Appointment Scheduling – keep organized and one point of contact for your meeting and appointments.

• Order Processing & Customer Service – your customer may have found you through your web site but want to talk to a real person before ordering.

• Live Outbound & Sales Calling – we can actively partner with you to grow your business, finding new clients, and reminding clients of appointments.

• Toll Free Or Local Phone/Fax Number – studies show that just seeing an 1-800 number on your web site or business card instantly builds trust in your company.

• Voicemail & Voicemail To Email – You can get your voicemail via email or on your phone, whichever you prefer.

• Fax To Email and Professional Email Address – get your faxes in your inbox and never worry about having a fax machine again.

• Live Answering Minutes Plans – Like a cell phone plan, you pay for minutes you use.

All of these services provided by a virtual receptionist will help you to manage your time, and your business more effeciently, without the hassle of managing full time employees.

If you’re a small business wanting compete with larger businesses a Virtual Assistant may be an invaluable tool. Here are some of the benefits of having a virtual assistant:

• Your virtual assistant will be up on the latest technology that you need to make your office run smoothly and efficiently.

• You won’t need to pay payroll taxes, benefits or insurance for a full-time employee. You’ll also save money by not having the phone system, office space, or other tools a receptionist or admin staff needs.

• We manage the employee, so you don’t have to handle hiring, managing an employee, or other issues.

• Our staff is already trained in the latest technology so you won’t have to incur ongoing training costs.

• We make sure your virtual assistant is compliant with federal and state regulations.

• With our professional services your company can operate much like a larger company. You know how much customer service can mean to a business. If you’re answering your cell phone on the road while you’re running your business, you cannot give the level of service your customers expect.

When you have a virtual assistant, you are essentially sharing a secretary or office manager. Your virtual assistant only works with a maximum of 5 clients at a time. They’ll always answer your phone with your business name.

A virtual receptionist can make a good impression for your business at a fraction of the cost of employing a receptionist. The professional image and consistency is one reason Davinci Virtual is growing with everyone from small businesses to large businesses. You’ll be surprised at how many lawyers, doctor’s offices, and even online businesses use our services.
Instead of getting an answering machine, voicemail, or a rushed business owner, your client will speak with a live person. You can also establish a presence in multiple markets and have a local phone number for each. There are so many benefits to having a virtual receptionist.
Each time someone interacts with your business it leaves an impression. Your prices might be lower or your product top notch, but if you appear disorganized or unprofessional it can hurt your business. On the other hand, the small details of a well-run office can offer a customer experience that can leave a good impression on your customers, partners, and clients.

Virtual Assistants provide professional administrative support to small businesses or professionals like attorneys, chiropractors, and realtors. More and more internet professionals and those who run their business from home are utilizing this service to help their business grow.
Virtual assistants offer many services of a larger company. They can provide services like creative, managerial, technical, business, office, and/or personal support services. The best part about virtual assistants is that they allow you to provide service to clients anywhere in the world.
Working with a virtual assistant can save you money and increase your productivity and professionalism. A virtual assistant can be a big help for a small business. With more people working virtually from different locations or even from home, our staff maintains a consistent, professional image. We take care of the details that small businesses often let suffer because they lack time or resources.

Quite simply, many companies say that one of their favorite things about having a virtual receptionist is that, instead of getting an answering machine, voicemail, or a rushed business owner, their clients will speak with a live person. Other benefits are the potential for establishing a presence in multiple markets and enjoying a local phone number for each. There are so many benefits to having a virtual receptionist.
You may wonder how exactly does it work? Through a virtual receptionist you can have all your company’s calls professionally answered and the messages sent to you as a text and email. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone.
Dozens of companies crossing multiple industries are choosing virtual receptionists for their offices. They’re finding that the virtual employees offer great benefits, including maintaining the company’s professional image and enhancing business productivity through smooth business communication flow.
Virtual Receptionist Tip: Companies enjoy having a single, reliable, and competent point of access for customers through the use of a virtual receptionist.

First, the fax machine made revolutionary changes in the businessworld, followed closely by email, Instant Messaging, and cell phones/Blackberries. These items are all part of the on-the-go businessperson’s mobile repertoire. We’d like to add another useful tool to that list: virtual assistant.
Even if you don’t have a physical office space to speak of, your virtual assistant can hold down a home office for you. Virtual assistants can also take care of business-specific tasks. For instance, if you are a real estate agent and have a househunting client who changes his mind every other day about what he’s looking for, your virtual assistant could pull possible house listings and comps for you, while you’re in-between showings.
Many virtual assistants can be hired on an as-needed basis, so that if your business has a “busy season,” you could easily keep a VA busy for that timeframe and then transition back to running a solo show when the busy season is over. But we have a feeling that once you try and get used to having a VA to help you, you’ll decide to rethink the DIY approach.
Virtual Assistants Tip: When you hand out your business cards with contact information on them, rather than the number on the cards going directly to your cell phone (and you have to figure out in a split second before answering: is this business or is this personal?), it’ll instead go through your virtual assistant, who can very often handle the call for you.

How many times do you suppose that your company has missed out on new business opportunities or new clients because your receptionist stopped answering the switchboard on the dot of 5 p.m.? You may want to consider looking into a virtual receptionist, whose services are offered with extended hours — 5 a.m. to 7 p.m. – crossing time zones and able to handle it all smoothly and professionally.
In addition to extended phone coverage times, there’s more to a virtual receptionist’s job than directing calls. When you think about it, virtual receptionists can have a huge and important impact on the marketing of an organization. If someone is calling your company, they’ve come for a reason: as a customer, client, potential employee, potential employer, or business partner. No matter what, there’s some sort of negotiation involved. If the virtual receptionist can change the mindset of the caller via friendly, competent, and efficient phone manners, good things can happen (or, if it goes poorly, bad things) for everyone involved.
Virtual Receptionist Tip: A virtual receptionist is very often setting the tone for the company’s business, simply by picking up the phone and saying, “hello, how may I help you today?” How the calls go from that point on are up to you, but your virtual receptionist has laid the groundwork for a successful and professional call.

Many small business owners seem to have heard about using virtual assistants in some form or another.  However, there is a lot of misinformation and myths about the world of virtual assistants. If you’ve considered using a virtual assistant, but have concerns, perhaps you don’t understand how valuable these virtual services really are.  Lets look at a couple of the most common concerns about using virtual assistants.

Concern: My business isn’t big enough to hire a virtual assistant.
Many times, a small business owner ends up spending a huge amount of time working on administrative tasks for the business, such as billing, appointment-making, calendar maintenance, bookkeeping, travel arrangements, or tracking expenses (to name a few). With a virtual assistant on-board, the small business owner’s time is freed up. Time that can instead be spent generating new business, working on a client’s project, on research, or other high-level business tasks.

Concern: My business can’t afford to hire virtual assistants.
The truth is that hiring virtual assistants can actually save your company a good deal of money. This is because your company does not have to provide office space or equipment for the help. In addition, virtual assistants are available to work on an as-needed basis; in other words, if you have 10 hours of work a week that needs to be done, you are only paying for 10 hours a week’s worth of a virtual assistant’s time.
Virtual Assistants Tip: Many small businesses who are looking to grow would find a virtual assistant to be instrumental.