Davinci Virtual

If you’re like most working folks, having enough time to get everything done is easier said than done. Join the many businesses who are enjoying the countless benefits of virtual assistants; you won’t be disappointed with the results or the newly freed-up time to do your job. Just imagine what you could accomplish if you had the time to work on doing what you do best – growing your business. Virtual assistants allow you to free up valuable time because they take your calls, handle your customers, and give your small business a professional look and feel. And all of this without the cost incurred by hiring and staffing your own office.

Not convinced yet? Well, business after business can attest to the fact that virtual assistants can be a big help for a small business. With more people working virtually from different locations or even from home, a staff including a virtual assistant enables businesses large and small to maintain a consistent, professional image very easily and rather affordably.

We’d even dare to say that nearly every small business out there can quickly discover that virtual assistants can take care of the details that small businesses often let suffer because they lack time or resources – professionally and efficiently. They can provide services like creative, managerial, technical, business, office, and/or personal support services.

Virtual Assistants Tip: Many of our customers report that they feel one of the best things about virtual assistants is that they allow you to provide service to clients anywhere in the world.

Even as the internet makes some jobs obsolete, it is creating new jobs that no one had dreamt of even just a few decades ago. The virtual assistant industry has rapidly grown over the past few decades, largely due to the ever-increasing demand on busy professionals’ time, therefore necessitating assistance to get through the work day with help.

The fact of the matter is that a great many professionals are too busy with managing their businesses to give their attention to smaller, more mundane chores. It’s not that the professionals can’t do the work, but rather that they recognize that virtual assistants help relieve workloads (and related stress). By taking over some business tasks for these busy professionals, virtual assistants are ensuring that business and personal obligations are met.

A number of recent studies have shown that over half the workforce polled feel that they don’t have enough time in a workday to get their work done. This is a highly notable increase over the same study that was conducted just 25 years earlier, when barely one-third of the workers felt that way. Virtual assistants who can pitch in on certain business tasks prove an efficient and professional solution to this common time-crunch complaint.

Virtual Assistants Tip: Many of the companies that are utilizing virtual assistants are actually saving money by not having to maintain the phone system, office space, or other tools a receptionist or admin staff needs.

The competition is fierce out there in the business world! If you’re a small business wanting to compete with larger businesses a virtual assistant may be an invaluable tool. Just about any small company can operate much like a larger company with the help of a virtual assistant.

Here’s an example of how a virtual assistant can greatly enhance your business. If you’re answering your cell phone on the road while you’re running your business, you cannot give the level of service your customers expect…not to mention you know you shouldn’t talk on your cell phone while driving! But with a virtual assistant fielding your calls and inquiries, you’re both a smart business-owner and a safe driver.

Take a moment to consider the countless benefits of having a virtual assistant. For one thing, with a virtual assistant, you won’t need to pay payroll taxes, benefits or insurance for a full-time employee. You’ll also save money by not having the phone system, office space, or other tools that a traditional receptionist or administrative staff needs. Along the same lines, with a virtual assistant, we handle the hiring and managing of an employee, or any other issue. That’s more newfound time for you, the businessowner.

Have no fear, by the way, of hidden pitfalls. You can be sure that your virtual assistant is professionally and fully-compliant with federal and state regulations. In addition, they’re trained in the latest technology so you won’t incur ongoing training costs.

Virtual Assistants Tip: Many small companies often discover that a virtual assistant has a myriad of business skills that can be extremely beneficial to their workload.

Raise your hand if you made the platinum level in a frequent flier club last year.  So many people these days travel for business that one customer the airline industry can count on always having is the business traveler. After all, business travel is a common thread among companies, no matter their industry. And while a number of large corporations have a department that they can turn to for making their business arrangements, most mid-size to small businesses usually end up doing it for themselves. However, if you instead utilize the skills of virtual assistants to help with business travel arrangements, you and your company could save innumerable hours a month.

For example:  did you just find out you’ve got a last-minute business trip on Thursday, but don’t have the time to make the travel arrangements yourself, what with the preparations for the trip? Hand it over to your virtual assistant, who can take care of it in no time at all, airline tickets, hotel arrangements, maybe even the car service to pick you up at the airport.

Another bonus is that your virtual assistant can also often help out with creating or preparing presentations, too. I know that my Excel skills aren’t what I’d like them to be, and I’d find it a huge relief to be able to hand over the data and know that the virtual assistant can return it to me in Excel format, quickly, efficiently, and – most importantly – accurately.

Virtual Assistants Tip: Keep in mind that when you are looking at planning last-minute business travel, your virtual assistant can take care of rescheduling any appointments for you, saving you time and energy that you can instead focus on business trip preparations.

“But can we compete with the big companies?”  Do you find yourself asking this often?  Well, if you’re a small business wanting to compete with larger businesses a virtual assistant may be an invaluable tool. Just about any small company can operate much like a larger company with the help of a virtual assistant.

Consider this:  if you’re answering your business cell phone on the road while you’re running your company, you cannot give the level of service your customers expect…not to mention you know you shouldn’t talk on your cell phone while driving! But with a virtual assistant fielding your calls and inquiries, you’re both a smart business-owner and a safe driver.

The benefits of having a virtual assistant are countless. Consider that, with a virtual assistant, you won’t need to pay payroll taxes, benefits or insurance for a full-time employee. You’ll also save money by not having the phone system, office space, or other tools that a traditional receptionist or administrative staff needs. Along the same lines, with a virtual assistant, we handle the hiring and managing of an employee, or any other issue. That’s more newfound time for you, the businessowner.

You can rest assured that your virtual assistant is professionally and fully-compliant with federal and state regulations. In addition, they’re trained in the latest technology so you won’t incur ongoing training costs.

Virtual Assistants Tip: Generally, you will find that a virtual assistant has a myriad of business skills that can be extremely beneficial to a small company.

The selection is amazing.  Just like office assistants in a traditional office setting, virtual assistants come in all shapes and forms, and can offer a huge range of business skills. There are a growing number of virtual assistants available for businessowners today, and it’s not surprising that they’re so busy: there are so many benefits!

It’s incredible to think how there are so many, such wide-ranging business tasks that a virtual assistant can undertake for you. It’s not unusual for a virtual assistant to take your calls, prepare documents, manage databases, handle sales and Internet marketing projects, manage your mail flow, book your travel arrangements, and maintain your schedule or calendar. Virtual assistants can also assist with creative or technical skills, like writing copy, creating PowerPoint presentations, and even updating or maintaining your company website. There is a downside, however. A virtual assistant can’t do your filing or get your coffee.

You might have thought in the past that you didn’t have enough of a workload to justify hiring an assistant, but the beauty of a virtual assistant is that it’s possible to hire a virtual assistant just for the work you do have, even if it’s just a handful of hours a week.

Virtual Assistant Tip: Once you’ve freed your time up by utilizing a virtual assistant, you’ll truly wonder how you ever did it all on your own in the past.

Let’s bust a few myths!  The vast majority of small business owners seem to have heard misinformation and myths about the world of virtual assistants. We’d like to dispel some of the more common myths here today.

MYTH: My business isn’t big enough to hire a virtual assistant.

Many times, a small business owner ends up spending a huge amount of time working on administrative tasks for the business, such as billing, appointment-making, calendar maintenance, bookkeeping, travel arrangements, or tracking expenses (to name a few). With a virtual assistant on-board, the small business owner’s time is freed up. Time that can instead be spent generating new business, working on a client’s project, on research, or other high-level business tasks.

MYTH: My business can’t afford to hire virtual assistants.

The truth is that hiring virtual assistants can actually save your company a good deal of money. This is because your company does not have to provide office space or equipment for the help. In addition, virtual assistants are available to work on an as-needed basis; in other words, if you have 10 hours of work a week that needs to be done, you are only paying for 10 hours a week’s worth of a virtual assistant’s time.

Virtual Assistants Tip: A great number of small businesses looking to grow would find a virtual assistant to be instrumental.

“How does she do it all?” Does that sound familiar? Is it a question you find yourself often asking about other working moms?  If you’re a working mom and running your own small business at the same time, you understand about prioritizing and delegating. More and more working moms/business owners today are finding that virtual assistants can take on any number of business (and occasionally somewhat personal) tasks for them, freeing them up for higher-priority tasks, whether that’s business- or family-related.

Which would you rather be doing at the end of a business day: staying late to get three dozen invoices billed and in the mail, or helping your daughters with their homework after an unhurried and pleasant family dinner? Your virtual assistant can take care of the invoices for you; you work very hard and deserve time with your family.

Rather than trying to send out invoices, send faxes, and make a presentation via teleconferencing, let that virtual assistant take over things. You can focus fully on the presentation and teleconference, with the knowledge that your very able, very professional virtual assistant has your invoicing, faxing, and whatever else totally under control.

Virtual Assistant Tip: There’s definitely not enough hours in the day to do it all on your own: run a business and a family. If you’re feeling a time crunch at the office and your family time is suffering as a result, then we think the perfect solution is a virtual assistant.

It’s fascinating how the explosion of new business tools offered by and through the Internet has produced not only the virtual organization, but also a new business opportunity: virtual assistants.  Are you wondering if you might have a future as a virtual assistant?

Countless experienced, trusted, and valued office administrators or assistants are dreaming of a different job, one in a non-traditional office, one that will value their efforts and skills but also not require a move out-of-state or one of those nightmarish commutes. Or perhaps you wish you could be your own boss, set your own hours, and work for yourself. And many virtual assistants today enjoy some unprecedented work-life balance, enabling them to spend more quality time with their families while their take-home pay is not negatively affected.

Let’s take a look at a typical day for virtual assistants, specifically those who may be taking on the nitty-gritty work for independent professionals and small businesses that don’t need a full-time secretary or office manager. Their tasks may include secretarial work, meeting and travel planning, project managing, and logistics coordinating. Although it’s rare that a virtual assistant will need to make their boss a cup of coffee.

Virtual Assistants Tip: Just as with ten, thirty, or fifty years ago, making the boss look good and feel better by the competent, swift, and efficient completing of business tasks is a mark of a great virtual assistant.

It never fails, does it?  You learned this morning that you’ve got a last-minute business trip on Thursday, but — because of all the preparations for the meetings — you don’t have the time to make the travel arrangements yourself.  Just hand it over to your virtual assistant, who can take care of it in no time at all, airline tickets, hotel arrangements, maybe even the car service to pick you up at the airport.

Business travel is a common thread among companies, no matter their industry. And while a number of large corporations have a department that they can turn to for making their business arrangements, most mid-size to small businesses usually end up doing it for themselves. However, if you instead utilize the skills of virtual assistants to help with business travel arrangements, you and your company could save innumerable hours a month.

Of course, a virtual assistant’s skills don’t just stop with travel arrangements…they can also often help out with creating or preparing presentations, too. I know that my Excel skills aren’t what I’d like them to be, and I’d find it a huge relief to be able to hand over the data and know that the virtual assistant can return it to me in Excel format, quickly, efficiently, and – most importantly – accurately.

Virtual Assistants Tip: Next time you’re planning last-minute business travel, your virtual assistant can take care of rescheduling any appointments for you, saving you time and energy that you can instead focus on business trip preparations.