Davinci Virtual

Virtual offices have grown out of a concept that originated in the tech community, called Location Independence. Essentially, it means that you have the ability to be everywhere at once, without being in any particular location. See what I mean? No? OK that might  be a bit vague…how about this famous quote (that either originated with Confucius or Buckaroo Bonsai) “No matter where you go, there you are”. Not quite getting it yet? Try this on for size…

You can work from ANY LOCATION…short and simple…Though not as funny, I think I like it best.

Location independence is a concept often used with people who have businesses on the web or who use the web to market their business, but don’t actually have a storefront. This growing class of independent, often very creative, business people want to maximize their flexibility, and maximize their reach. They want their businesses to have access to global markets, but to have free time to see their son after school. They want to work for themselves, but don’t want the burden and overhead of managing an office. Essentially, they want it all…and they can have it…Here’s how:

• Websites are now a standard of operations for all businesses, information is available 24/7
• Geographical barriers are removed. It is no more effort, or expense, to find companies across the world or right next door
• Communication can be affordable or even free, and scheduled according to best timing for the individual
• Web technology is more user-friendly and affordable
• Virtual offices have virtual assistants, without the cost of overhead, consultants, entrepreneurs and small businesses thrive
• Business owners can find space for short term use (even by the hour) for client meetings
• Certain transactions and communications can be automated, allieviating the need to be present for each sale

Now more than ever, there is a support network available to help businesses succeed. So, what are you waiting for? Become Location Independent and embrace the good life!

Many companies and employees alike are finding that virtual offices fit well with the careers of the twenty-first century. Companies of all sizes are discovering that the virtual office setup can be an ideal solution for them, offering cost-savings measures at the same time as opportunities to increase employee motivation and productivity. A large number of business trend-watchers would tend to agree that the virtual office phenomenon is widespread (indeed, worldwide), is steadily increasing, and is expected to continue to grow more all the time.
A number of companies that use virtual offices tend to have their employees’ needs in mind with this transition. Studies have shown that the stronger a company’s value on teamwork, flexibility, and communication among employees, the better the company will do, in the long-term, with working in a virtual office. These same studies also demonstrated that employees working in a virtual setting tend to have a greater productivity and increased job performance. This can be partly attributed to the fact that virtual managers are more apt to trust their remote employees with projects and also that the managers find delegation of business tasks to be effective motivation for virtual office employees.
Virtual Offices Tip: Some basic business functions like customer service, human resources, finance, and marketing can be greatly enhanced for companies that use a virtual office setting.

We were curious as to how many employers approach managing employees who work out of a virtual office. We found a number of important factors that go into successful management in a virtual office situation and would like to share them today.

Building and Maintaining Camaraderie. There are a number of ways to do this: through regular communication via phone, email, or electronic message boards, by encouraging employees share problems, get feedback, or even acknowledge successes or goals met.

Trust Goes Both Ways. In general, employees very much need to know that their managers trust them to carry out everyday work functions, be competent to do the basic job with little or no supervision, and perform to the established standards. This goes doubly so in a virtual office situation.

Open-Door Policy. Even without a physical office door, a manager who has an open door policy will tend to be a successful one. A regular face-to-face team meeting helps to stay on top of brewing problems or to brainstorm new ideas, as well as to give positive motivation to virtual office workers.

Virtual Office Tip: Team- or company-wide emails from managers recognizing an employee’s success is a great way to motivate virtual office employees.

If you are a one-person or one-office operation, how can you manage 24-hour telephone service, create and maintain a professional web presence, manage your e-mail, back-up your files consistently and safely, send and receive faxes—that is, operate as if you were a large firm with your own servers, intranet, and switchboard? The answer is simple: through a virtual office.
Virtual offices have a multitude of additional advantages beyond the obvious (they’re affordable): work groups and web pages are easy to set up, designed for beginners but useful to veterans, and accessible 24-7 from any computer that has internet access. “community” building with employees/co-workers in other locations, and easily facilitate brainstorming between employees and clients alike.
Any size company can enjoy the benefits of having a virtual office, including a business address, reliable and steady receptionist services, mail sorting, call routing, and even access to copier machines, printers, and dedicated fax lines. Virtual offices often feature access to conference rooms, workspace, or even virtual assistants. Business’ money and time are saved by employees not needing to commute into the city or deal with the frustrations and hassles of city parking or public transportation.
Virtual Office Tip: Another potential cost-saving factor in opening a virtual office is that many companies find an increase in productivity and work quality among their employees.

Imagine if the typical man of the house from 1950s television didn’t have to leave his pleasant home each day to drive to an office and put in eight hours’ worth of work. Imagine that, instead, this TV dad could work out of his home office. He would have been there when the kids got home from school, been able to see them playing in the yard from his desk, and maybe June would’ve treated him to some of the kids’ after-school snacks, too.
What wasn’t possible for this TV family is possible today, thanks to virtual offices. Businesses from the very small to the very large can take advantage of the benefits of having a virtual office, including a business address, reliable and steady receptionist services, mail sorting, call routing, and even access to copier machines, printers, and dedicated fax lines. Virtual offices often feature access to conference rooms, workspace, or even virtual assistants. A business’ money and time are saved by employees not needing to commute into the city or deal with the frustrations and hassles of city parking or public transportation.
Virtual Offices Tip: Virtual offices are a fantastic way for working parents to balance work-family life.

What many companies and employees alike are discovering about virtual offices is that it fits well with the careers of the twenty-first century. Companies of all sizes are discovering that the virtual office setup can be an ideal solution for them, offering cost-savings measures at the same time as opportunities to increase employee motivation and productivity.
A number of companies that use virtual offices tend to have their employees’ needs in mind with this transition. Studies have shown that the stronger a company’s value on teamwork, flexibility, and communication among employees, the better the company will do, in the long-term, with working in a virtual office.
These same studies also demonstrated that employees working in virtual offices tend to have a greater productivity and increased job performance. This can be partly attributed to the fact that virtual managers are more apt to trust their remote employees with projects and also that the managers find delegation of business tasks to be effective motivation for virtual office employees.
Virtual Offices Tip: A good many basic business functions such as customer service, human resources, finance, and marketing can be greatly enhanced for companies that use virtual offices.

In a virtual office setting, companies of today find that so much can be done quicker and easier than ever before. New employee recruiting can be done online, office supply ordering is done online, many companies utilize online bill paying capabilities, and of course email is a vital form of business communication in the 21st centuryBy losing traditional office space in favor of virtual offices, companies can free up an incredible amount in operating costs – money that we sure can be put to good use elsewhere in the company. And the loss of wasted time and energy using a virtual office is another non-loss for businesses. In addition, employees “lose” a long and frustrating commute to a traditional office; in exchange, companies often see a significant increase in employee productivity.
Virtual Office Tip: Businesses utilizing virtual offices enjoy all the perks, and all at no loss of professional image, high-level customer service, or company efficiency and productivity.

The Small Business Administration says that 53% of small businesses are run out of the home. If the majority of those businesses are not making use of virtual offices, then they are possibly not working at their best and most efficient potential.
If you’re in this group of small businesses, you’re likely all too familiar with the conundrum of needing or wanting to grow the business, but not having the endless funds necessary. A great solution to this is to investigate and acquire a virtual office setup.
With access to a virtual office, you can get the necessities for your business that you thought were out of your financial reach. Among the professional-level services offered by virtual offices are receptionist or call forwarding, conference room spaces, and even courier, catering, and concierge services. All those employees and services are available to assist you with the administrative aspects of your growing small business, but without the enormous expense of having to hire individuals for each service, or the expense of leasing, furnishing, and maintaining office space.
The money saved through the use of a virtual office can now be better used to help your small business grow still more.
Virtual Office Tip: Even factoring in future expansion beyond your wildest dreams, you may find that switching your company to a virtual office could be a huge benefit.

We were curious as to how many employers approach managing employees who work out of a set of virtual offices. We found a number of important factors that go into successful management in a virtual office situation and would like to share them with you.
Building and Maintaining Camaraderie. There are a number of ways to do this: through regular communication via phone, email, or electronic message boards, by encouraging employees share problems, get feedback, or even acknowledge successes or goals met.
Trust Goes Both Ways. In general, employees very much need to know that their managers trust them to carry out everyday work functions, be competent to do the basic job with little or no supervision, and perform to the established standards. This goes doubly so in a company with virtual offices.
Open-Door Policy. Even without a physical office door, a manager who has an open-door policy will tend to be a successful one. A regular face-to-face team meeting helps to stay on top of brewing problems or to brainstorm new ideas, as well as to give positive motivation to virtual office workers.
Virtual Offices Tip: Team- or company-wide emails from managers recognizing an employee’s success is a great way to motivate virtual office employees.

A great new business innovation today, a virtual office can provide a professional presence in a commercial environment. They are growing in popularity because they give businesses professional services without the hassles of hiring, running, and managing an office staff. Additionally, you have a place to bring clients that leaves a good impression and provides security.
If your business is growing and in flux you’ll want a permanent location and phone number where customers or clients can reach you. Davinci Live Receptionist Service has dedicated teams of professional support staff. Each receptionist handles no more than five clients at a time.
We offer many services for a monthly or hourly fee – you pay for the services you need and not extra. Some of these office services include: a professional mailing address, hours of private office or conference rooms that you can use, telephone answering services, courier, catering, and concierge services. Each one of these services provides great benefits at a fraction of the cost of leasing and running your own physical office space. You go to the office when you need to and yet it appears that you have a fully staffed office.
Another benefit of a virtual office is that is an ideal way to open a new market without the expensive commitments that this usually requires. No need to rent an expensive new office space or work from a hotel.
Virtual Office Tip: Each Davinci Live Receptionist has in-depth customer knowledge. They provide a familiar and consistent voice for you and your clients. Davinci Virtual becomes a seamless extension of your company.