Davinci Virtual

Virtual offices have grown out of a concept that originated in the tech community, called Location Independence. Essentially, it means that you have the ability to be everywhere at once, without being in any particular location. See what I mean? No? OK that might  be a bit vague…how about this famous quote (that either originated with Confucius or Buckaroo Bonsai) “No matter where you go, there you are”. Not quite getting it yet? Try this on for size…

You can work from ANY LOCATION…short and simple…Though not as funny, I think I like it best.

Location independence is a concept often used with people who have businesses on the web or who use the web to market their business, but don’t actually have a storefront. This growing class of independent, often very creative, business people want to maximize their flexibility, and maximize their reach. They want their businesses to have access to global markets, but to have free time to see their son after school. They want to work for themselves, but don’t want the burden and overhead of managing an office. Essentially, they want it all…and they can have it…Here’s how:

• Websites are now a standard of operations for all businesses, information is available 24/7
• Geographical barriers are removed. It is no more effort, or expense, to find companies across the world or right next door
• Communication can be affordable or even free, and scheduled according to best timing for the individual
• Web technology is more user-friendly and affordable
• Virtual offices have virtual assistants, without the cost of overhead, consultants, entrepreneurs and small businesses thrive
• Business owners can find space for short term use (even by the hour) for client meetings
• Certain transactions and communications can be automated, allieviating the need to be present for each sale

Now more than ever, there is a support network available to help businesses succeed. So, what are you waiting for? Become Location Independent and embrace the good life!

No longer do office managers need to agonize over who gets what cubicle. Competition for that corner office is eliminated. Office politics (at least as regards to office locations) is done away with when a company takes virtual office space.
Virtual office space means increased efficiency, flexibility, and has a positive effect on budgets for any company and its employees that utilize it. Professionalism and productivity are not sacrificed at all, and in fact are increased in many ways. A company that takes virtual office space instead of a traditional office space is replacing the physical elements of the business with something new that still does the job but actually saves both time and space while still remaining a profitable business.
Traditional business plans require office space, whether that’s in tall office buildings downtown or cubicles arranged in an office park setting just off the highway. New business plans, however, accept virtual office space as a reality in business today.Finally, many companies decide to change how they handle information when they switch to virtual office space, and adopt the concept of a paperless office with potential great cost savings success.
Virtual Office Space Tip: When it comes to the day-to-day business workings of a company, virtual office spaces can have a remarkable positive impact on work functionality and information management needs.

Your business is doing very well in the big city. Your firm is busy, lucrative, and has a lot of potential growth. It’s all good news, right? Good, except for how life in the big city is costly and draining for you and your employees (and your families). You’ve talked about moving out to the country to enjoy the open air and relaxed lifestyle, but how would your small client-services firm ever survive out in the country?
The simple, and easy solution is by taking some virtual office space.
Virtual offices are enabling an increasing number of small business-owners to take advantage of small-town living (and costs) while maintaining their big city business and clientele. If the majority of your business is done by phone, email, fax, and BlackBerry to begin with, then there really seems to be no reason to not transition to a virtual office setup. Your business relationships with your clients would not change at all, but your company’s operating expenses would dramatically decrease.
Virtual Office Space Tip: Transitioning to a virtual office space is also ideal for companies looking to grow or expand to new cities, markets, and customer bases.

Virtual office space can give your growing business all the benefits of having an office (or adding additional offices) without the cost associated with opening a new location. Here are just a few of the many benefits to using virtual office space:

• Cost savings because it costs much less than hiring and training your own employee. We take care of the paperwork and human resources issues. You also don’t pay for services each month that you only need occasionally.

• You can manage your time more effectively by having someone to take care of the administrative details of running an office.

• You won’t have to commute to the office and spend the time and money to do that.

• You’ll still have access to conference rooms and other services on an as-needed basis.

• You can focus on running your business while we take care of the small details that distract you from the most important uses of your time.

A virtual office space is ideal for real estate professionals and other service-based businesses, as well as other small businesses. The level of trust that this can build is worth the investment – and can help your business run smoothly and professionally.
Virtual Office Space Tip: It might sound like a minor detail, but with a virtual office space setup, you don’t have traffic noise in the background of your calls - or noise from other things going on around you.

It’s proven that working virtually can increase worker productivity.. we suspect that if you were to ask most virtual employees and they’ll tell you that through virtual office spaces, they are working just as hard and probably put in more hours than in a traditional office setting.
Virtual business operations require a number of things, including flexibility, discipline, and regular communication between all employees. One way to promote communication, teamwork, and camaraderie among employees is to hold periodic state of the company business meetings – just like traditional offices’ offsite meetings, only held at the virtual office spaces’ conference rooms! Another benefit to having a state-of-the-company business meeting is to ensure employees’ knowledge of plans and ideas for continued company growth.
But the advantages to having a virtual office space are really quite fantastic. Two of the most notable ones are that the cost of overhead is dramatically reduced, and you can attract better-qualified and experienced employees who all gain a measure of job satisfaction and flexibility they may not receive in a traditional workplace.
Virtual Office Spaces Tip: For many startup businesses today who thought that company growth was out of their reach in the short-term, virtual office spaces are proving to be a long-term reward.

In companies that use a virtual office space, every single employee can have a prestigious corner office – in their own home. No more office politics or wrangling to get an office with a door versus a cubicle!
Through virtual office space, companies can conduct business from practically anywhere: an employee’s home office, the corner coffee shop, an airport VIP lounge. With a laptop, a WiFi connection, and a cell phone, many small companies have opened for business and are doing remarkably well. With the added benefits of a virtual office space, those same small businesses are able to expand both clientele and employees, while keeping operating expenses reasonable and maintaining organizational flexibility. Companies can even take advantage of reception and human resources services through a virtual office, which is also a major potential cost-effective benefit.
Employees working in a virtual office space enjoy reduced or no commutes, while still having access to business services such as a mailing center or conference rooms for meetings with clients.
Virtual Office Space Tip: As many as 50 percent to 75 percent of the seats in today’s traditional offices are empty at any given time. Only 30 percent of planned meetings take place.

The budget is always on the businessman’s mind. One aspect of the twenty-first century’s business world that is becoming extraordinarily clear is that use of virtual office space can be extremely beneficial for a wide range of companies, even those that would traditionally be run out of the home. The list of benefits cannot be denied.

Whether the company in question is small or large, using virtual office space can give significant potential for dramatic reduction in commuting time and costs – and indirectly having a positive impact on environment with reduced auto emissions. Using virtual offices can also increase employee productivity and improve employees’ quality of life.

Another unexpected bonus to using virtual office space is that the pool of job applicants available to you need not be restricted to your immediate geographic area. Perhaps the absolute perfect fit for the job opening at your company lives a time zone (or two) away from the company – but with a virtual office, the perfect fit can become an employee and everybody wins.

Having access to conference rooms at ones’ virtual offices is a great solution for meeting clients face-to-face, especially over the alternative (have you ever truly seen a “quiet” corner at a coffee shop?).

Virtual Office Space Tips: You would likely discover that simply by switching your company to virtual office space from a traditional office space leasing arrangement, the cost savings can be surprisingly significant.

Everyone’s watching the economy, job market, and financial markets these days. Countless employees of large corporations have virtual offices to thank for their continued employment; by switching to a virtual office space, corporations are saving enough money in office leases to avoid downsizing or layoffs.

On occasion, some industry experts have even suggested that many that inner cities – both in America and abroad — may need to be redefined and redesigned as work habits and transportation needs evolve to virtual offices. As companies transition to virtual office spaces, more and more traditional office spaces are left unused and vacant.

This bodes well for suburban areas, where many virtual employees now work (from home or other non-traditional office location). However, industry experts project that many city-based hotels, restaurants, and businesses may see noticeable decrease in clientele as companies move out of traditional office space and into virtual office space.

It’s clear to see that space for employees is not the only advantage to utilizing virtual office space; many companies are further reducing their space requirements by transferring paper files to electronic media for storage, thus saving hundreds of thousands of square feet of file rooms and filing cabinets.

Virtual Office Space Tip: We see the opportunity to save huge amounts of money on fixed costs would drive companies into introducing flexible, nomadic work patterns and giving up traditional office space in favor of the virtual office space format.

All too often, companies just starting out overestimating their business’ space needs, and sign an expensive and lengthy corporate lease agreement. This can result in wasted office space and high utility bills for heating and cooling an extra ten offices that you wouldn’t be needing for at least five years. Instead of getting your start-up company or expansion into a long-term lease agreement for the wrong space in the wrong location, you could instead take advantage of the numerous and flexible virtual offices.

With virtual offices, the fledgling company can get established in the business world, work with clients on projects, have access to business equipment (without having to purchase or maintain them), and all at a cost-effective and entirely professional format. Using virtual offices can also increase employee productivity and improve employees’ quality of life. It truly could be the ideal solution to the problem.

Make note of this…in a few months, when you and your company have a better idea of its office space needs, however, don’t be surprised if your employees vote to stay in their virtual office space over moving to a swanky set of offices in a high-rise office building in the city!

Virtual Offices Tip: We’re sure you’re tired of conducting client meetings at a coffee shop, but with many virtual office space plans, you’ll have access to a professional and business-equipped conference room for client meetings.

Maybe it would surprise you to hear that in many ways, running a business out of your home is a smart and cost-effective way to run a startup or small business, and using virtual office space is a fantastic way to get the best of the business world, virtually.

For many small businesses, the answer may lie in a popular new alternative: virtual office space. The virtual office concept provides businesses with a variety of administrative support options, as well as physical office space. Overhead costs and other operating expenses are a major concern for most small businesses. Many would like to achieve the look and feel of a professional office, but lack the substantial financial resources often necessary to rent and run a fully-staffed office space. Virtual office space can assist in projecting a more successful image for the business without the cost of renting office space or hiring administrative personnel.

You’ll find that the virtual office encompasses a bundle of services such as a full-service office staff that devotes a minimum of 40 hours per week to answering and forwarding calls as well as accepting deliveries on your behalf; a business street address; and when needed, the use of office space and a conference room.

Virtual Office Space Tip: Whether you’re a startup business, or a small business wanting to open a new location, virtual office space enables you to expand without the costs associated with traditional offices.