Davinci Virtual

It never fails, does it?  You learned this morning that you’ve got a last-minute business trip on Thursday, but — because of all the preparations for the meetings — you don’t have the time to make the travel arrangements yourself.  Just hand it over to your virtual assistant, who can take care of it in no time at all, airline tickets, hotel arrangements, maybe even the car service to pick you up at the airport.

Business travel is a common thread among companies, no matter their industry. And while a number of large corporations have a department that they can turn to for making their business arrangements, most mid-size to small businesses usually end up doing it for themselves. However, if you instead utilize the skills of virtual assistants to help with business travel arrangements, you and your company could save innumerable hours a month.

Of course, a virtual assistant’s skills don’t just stop with travel arrangements…they can also often help out with creating or preparing presentations, too. I know that my Excel skills aren’t what I’d like them to be, and I’d find it a huge relief to be able to hand over the data and know that the virtual assistant can return it to me in Excel format, quickly, efficiently, and – most importantly – accurately.

Virtual Assistants Tip: Next time you’re planning last-minute business travel, your virtual assistant can take care of rescheduling any appointments for you, saving you time and energy that you can instead focus on business trip preparations.

Isn’t it maddening when you call a company around noon and get a voicemail message saying “the office is closed for lunch until 1:30”? Maybe you called because that was the only time you could find a spare moment to make the call, and now you’ll have to find the time again later on in the day to call back. It’s not a popular practice and we’re sure it’s lost many companies many customers as a result.

Here’s how to keep your company from causing such headaches for your clients. With virtual receptionist, this simply doesn’t happen. A virtual receptionist is there to answer your customer’s calls during business hours – from breakfast meetings to business lunches right on through to a business dinner.

Aside from never taking a long lunch or calling in sick for three days straight, a virtual receptionist also benefits your business’ budget. How could that be? Most of the time, the cost of a virtual receptionist is a portion of the cost of hiring, training, and keeping a receptionist in benefits. You’re also not paying for a receptionist’s office space or business equipment. These are all business expenditures that you might think are required, but the new reality is that, through the use of a virtual receptionist, these expenditures are far from necessary.

Virtual Receptionist Tip: No matter the time of the business day, the virtual receptionist is there to answer calls and properly direct them.

“How can I help?” It seems like – whether you’re at work or at home – you don’t hear that question enough, but when you do hear it, you can’t think of anything right that moment! Efficiency experts often suggest making a list of things that would help you in running your job (or your home), and we think that idea would work beautifully to illustrate just how useful you would find a virtual assistant in your company.

The wide variety of skills that virtual assistants have ready to help you and your business out. These skills may include bulk mailing, contracts management, transcription, spreadsheets, correspondence, mail merges, bookkeeping, creation/proofing/ordering of brochures, PowerPoint and other presentations, professional license management, mileage and expense reports, contracts, manuals creation and maintenance, event-planning, time-keeping, Notary public services, messaging and reminders, creation of and assistance with marketing materials, typing, forms, real-time driving directions, financial statements, and gift- and flower-ordering.

When you factor in the bonus benefits of not having to cover the usual expenses associated with a traditional office assistant (such as purchasing equipment and furniture, covering employee benefits and taxes, among other things) and it’s quite clear why so many companies, large and small, are taking full advantage of this new business trend.

Virtual Assistants Tip: Tapping a virtual assistant for help on certain business tasks often proves to be an efficient and professional solution to a common time-crunch complaint.

Imagine this:  Your best friend calls to brag on his office’s new receptionist, who will do the administrative tasks, conference or meeting planning, event planning, travel arrangements, you name it. The only thing she can’t do, he says with a laugh, is make the coffee. Why? Because she’s a virtual receptionist, taking care of the office administration remotely.

Countless companies in dozens of industries are choosing virtual receptionists for their offices. They’re finding that the virtual employees offer great benefits, including maintaining the company’s professional image and enhancing business productivity through smooth business communication flow.

How does it work? Through a virtual receptionist you can have all your company’s calls professionally answered and the messages sent to you as a text and email. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone.

Companies love that, instead of getting an answering machine, voicemail, or a rushed business owner, their clients will speak with a live person. Other benefits are the potential for establishing a presence in multiple markets and enjoying a local phone number for each. There are so many benefits to having a virtual receptionist.

Virtual Receptionist Tip: A great many companies enjoy having a single, reliable, and competent point of access for customers through the use of a virtual receptionist.

You might not have even realized it, but with Davinci’s virtual receptionist services your company can have an impressive office setting, an expert receptionist, and many other support services that allow you to maintain a professional appearance with limited expense.

A virtual receptionist can handle an enormous number of office tasks while not actually being located in your office. Fielding incoming phone calls, faxes, mail sorting, making business travel business arrangements, these are all tasks that can be handled by a virtual receptionist.It’s a puzzle many start-up companies just starting out in business deal with or are dealing with: how to maintain a professional image with a new-business budget. Signing on with Davinci’s Suites virtual receptionist services is a business decision that a large number of small business owners will not be regretting anytime soon.

It’s easy to see how having the Davinci virtual receptionist can free you from worrying about maintaining an office and managing staff. This will allow you to concentrate on building your business and serving your clientele, which we feel is one of the top goals of every business owner.

Virtual Receptionist Tip: Your clients won’t even know that your regular day-to-day office is not on-site. In fact, they’ll appreciate how nice the building is as well as compliment you for hiring such a great receptionist.

You needn’t worry about anything; rest assured that your virtual receptionist will be wholly professional. By allowing us to find your ideal employees for you, you’ll find that you can save expenses, maintain high morale in your company environment, and maximize productivity. There are no down sides that we can see – and everyone wins. Companies can quickly discover that their virtual receptionist can act as a professional business presence and gatekeeper without the added expense of office space, equipment, or full-time staff.

In today’s crazy-busy world, just about all small businesses are busier than ever before with tasks and work from all directions, and taking time out to hire new staff – whether that be virtual receptionists or assistants — can take valuable time away from generating new business.

Without a full-time human resources office, small businesses often find the complicated logistics of filling job openings to be tedious and all too often less than fruitful. However, we suggest that if they instead chose our virtual receptionists to “fill” the positions, they’d skip over all the time-consuming sifting through resumes, setting up and conducting countless interviews, and calling references, and get right to the good stuff: having quality workers on the job, representing your company.

Virtual Receptionists Tip: A rather large number of businesses employing a virtual receptionist report that they are seeing major cost savings over hiring a traditional receptionist.

Are you on-board? More and more small businesses are turning to virtual assistants as a way to save on staffing costs. It’s a very cost-beneficial approach to finding qualified and competent help. How, you might wonder, is this different from calling up a temp agency? Let’s take a closer look.

Virtual assistants can be hired on an as-needed basis. For example, if your company only has a need for six hours of a marketing assistant per week, that is all you would hire a virtual assistant for.

Virtual assistants can be anywhere. If your company’s clientele tends to come from the East Coast while you and your company are firmly located on the West Coast, you might run into trouble if you’re unavailable at 9 a.m. their time. However, you could enlist a virtual assistant on the East Coast who could field customer calls and requests for you. Conversely, a virtual assistant in a different time zone from you could cover customer calls on later, or extended, office hours.  Lastly, virtual assistants don’t require you to provide them with office space or equipment. That’s a huge cost savings alone.

Virtual Assistants Tip: For many small businesses with no or few employees, having a virtual assistant take over administrative tasks allows the business owner to concentrate on more important business.

We’ve all known it, so it shouldn’t come to a surprise that a recent study tells us that nearly 70% of people who call to enquire about a business service will not leave a message if they encounter voicemail. You’ve surely done it yourself as a customer, but have you considered how the same issue might be hurting your small business?

If you’re a small business you may be giving business to your competitors without even realizing it. As a small business owner, chances are that the majority of your workday is spent running the business. But if you can’t be there to take the call, we bet your competition will. Wouldn’t it be nice if you had a receptionist who was there when you needed him/her? Well, stop dreaming and get your own virtual receptionist.

Your virtual receptionist will answer all your calls professionally and promptly. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone. Virtual receptionists are a great way to capture that business that you might otherwise lose while you’re away from your desk.

Virtual Receptionist Tip: A great many small businesses find that virtual receptionists are an ideal solution for fielding after-hours business calls. Your virtual receptionist won’t mind working late and you’ll appreciate the potential new business.

Having a virtual receptionist to help run your business is particularly helpful when the company is based out of your home or even out of your car. A significant number of small businesses in the service industry today find that they need not lease office space in order to conduct business. A virtual receptionist can act as a professional business presence for your company without the added expense of office space.

A virtual receptionist can handle an enormous number of office tasks while not actually being located in your office. Fielding incoming phone calls, faxes, mail sorting, making business travel business arrangements, these are all tasks that can be handled by a virtual receptionist. Whether using virtual receptionist services once in a while or every day of the year, companies are finding an easy, professional, efficient, and wholly capable solution.

Companies using virtual receptionists find that –- by utilizing virtual receptionists — they are freed from worrying about maintaining an office and managing staff, allowing a concentration on building the business and serving their clientele.

Virtual Receptionists Tip: A rather large number of businesses employing a virtual receptionist report that they are seeing major cost savings over hiring a traditional receptionist.

We hear this sort of issue so often…what if your company needs your own receptionist but doesn’t have the space or funds for a full-time receptionist? A great solution for your company is the virtual receptionist.

A virtual receptionist can handle an enormous number of office tasks while not actually being located in your office. Fielding incoming phone calls, faxes, mail sorting, making business travel business arrangements, these are all tasks that can be handled by a virtual receptionist.

Having such a person to help run your business is particularly helpful when the company is based out of your home or even your car. A significant number of small businesses in the service industry today find that they need not lease office space in order to conduct business. A virtual receptionist can act as a professional business presence for your company without the added expense of office space.

In general, businesses employing a virtual receptionist find that they are seeing major cost savings over hiring a traditional receptionist.

Virtual Receptionist Tip: Companies that need a professional, courteous, and knowledgeable phone presence get exactly that with a virtual receptionist, but without having to provide office space or even health benefits for that employee.