Davinci Virtual

If we had to count up everything a virtual assistant can handle, we would’ve lost count months ago.  It’s incredible to think how there are so many, such wide-ranging business tasks that a virtual assistant can undertake for you. It’s not unusual for a virtual assistant to take your calls, prepare documents, manage databases, handle sales and Internet marketing projects, manage your mail flow, book your travel arrangements, and maintain your schedule or calendar. Virtual assistants can also assist with creative or technical skills, like writing copy, creating PowerPoint presentations, and even updating or maintaining your company website. There is a downside, however. A virtual assistant can’t do your filing or get your coffee.
Just as with office assistants in a traditional office setting, virtual assistants come in all shapes and forms, and can offer a huge range of business skills. There are a growing number of virtual assistants available for businessowners today, and it’s not surprising that they’re so busy: there are so many benefits! Perhaps sometime in the recent past you may have thought that you didn’t have enough of a workload to justify hiring an assistant, but the beauty of a virtual assistant is that it’s possible to hire a virtual assistant just for the work you do have, even if it’s just a handful of hours a week.
Virtual Assistant Tip: The odds are that once you’ve freed your time up by utilizing a virtual assistant, you’ll truly wonder how you ever did it all on your own in the past.

Think back a decade or two to when telecommuting first arrived on the business world’s horizon; remember how many companies assumed that an employee working remotely would not be in their best interest. However, those companies that tested out telecommuting found that – in many ways – a virtual office can benefit everyone involved.
Today, a great many employers are happy with a virtual office because the expense of acquiring, renting/leasing, furnishing, and maintaining office space for an employee (or employees) is drastically reduced. In addition, companies can utilize people and resources from beyond their physical region – after all, the perfect person for the job might live two time zones away and be unwilling to relocate, but with a virtual office, that person would become a viable option.
Employees are happy with a virtual office because a major headache in their workday (namely, a long and horrible commute) is eliminated. Not only does that mean that the frustration and time wasted on sitting in traffic is gone, but it also means employees have more time to spend with their families at the end of a work day.

Many startup companies agree that with good management, smart planning, trust, confidence and commitment, you can make your virtual offices work efficiently and effectively.  You see, with virtual offices, startup companies can accomplish much more than possible on their own. They can effectively meet new business challenges and move ever closer (and faster) towards their business goals, whatever those may be.
One of the biggest benefits to a startup that opts to open a virtual office is that startup costs – traditionally quite sizeable – can be reduced drastically. No overhead for office space and operating costs. No full-time employees with full-time salaries. But endless potential opportunities for growth and success and access to professional, expert, and competent office assistance.
The heads of startup companies enjoy the fact that, through virtual offices, they can tap a seemingly endless source of expertise for administrative or time-consuming business tasks while taking care of the client-specific business tasks themselves. In addition to the increased efficiency, delegating certain tasks to their virtual office assistants is cost-effective as they’re only charged for time-used on tasks.
Virtual Offices Tip: Numerous companies are enjoying professional and reliable offices through their virtual offices. They handle customers, phone calls, and mail for their clients, with high efficiency.

It’s turning out to be quite a revolutionary development for the businessworld.  Today, as never before, virtual businesses are becoming both more popular to run and easier to start up. Every day, more and more companies learn that redefining and reworking the concept of teleworking into a virtual office space has launched a quiet revolution for them.
Larger corporations are not alone in learning the value of a virtual offices. Many smaller companies have learned that a virtual office ends up seeming like a compromise rather than an extreme solution when considering their employees’ work/life balance. If an employee is willing to leave a job force to create or improve personal time and family time, then employers wanting to retain quality employees should view a virtual office as a win-win for everyone, rather than a compromise that benefits only one ”side.”
Established, larger corporations are also realizing that telecommuters are happy, appreciative, and cost-effective, so they encourage people to work via virtual office space. Smart companies provide essential training and support so workers are productive at home from the start.  All things considered, working in a virtual office space makes it a viable possibility for employers and employees alike to have a manageable work life balance.
Virtual Office Space Tip: Among the many benefits to working via virtual office space are flexibility, efficiency, and low-costing overhead.

It doesn’t have to be packaged nicely with a ribbon for it to be considered a gift.  And, if you’re a small business you may be giving business to your competitors without even realizing it - Merry Christmas to them!. If you’re running a small business, chances are that the majority of your workday is spent running the business. But if you can’t be there to take the call, we bet your competition will. Wouldn’t it be nice if you had a receptionist who was there when you needed him/her? Well, stop wondering and get your own virtual receptionist.
It’s so simple.  How it works is that your virtual receptionist will answer all your calls professionally and promptly. You can choose to send calls to your virtual receptionist as often or as seldom as needed. Your virtual receptionist will take a message for you, and then forward the message to you by either email, or text message right to your phone. Virtual receptionists are a great way to capture that business that you might otherwise lose while you’re away from your desk.
So many small businesses are discovering that virtual receptionists are an ideal solution for fielding after-hours business calls. Your virtual receptionist won’t mind working late and you’ll appreciate the potential new business.
Virtual Receptionist Tip: Did you know that a recent study showed that nearly 70% of people who call to enquire about a business service will not leave a message if they encounter voicemail—this isn’t an issue when you’ve got your virtual receptionist manning the phones.

It’s becoming more obvious every day in the business world that having a human on the other end of the line when customers call is a huge factor in making a customer happy. Having a pleasant, competent, and friendly human on the other end of the line is even better. Virtual receptionists can handle this all for companies today. Many times, their services are offered with extended hours — 5 a.m. to 7 p.m. – crossing time zones and able to handle it all smoothly and professionally.
But wait, there’s more.  In cases where companies or firms have moved out of traditional office space in favor of an all telecommuting workforce, a virtual receptionist often serves as the central hub for all incoming calls and is able to route calls to satellite and home offices seamlessly – so smoothly that the customers never even realize they’re not dealing with a company that’s not based in a single office suite.
Virtual Receptionist Tip: While many companies using virtual receptionists are small professional firms that can’t justify adding a full-time staff member to their office, other companies use virtual receptionists to handle overflow calls or to answer when the on-site receptionist is away — whether for lunch, a vacation, a sick day or an errand.

With the internet age making many businesses “open” and working 24 hours a day, seven days a week, the importance of time to accomplish business tasks is underscored.  All of the business world knows that time is the most limited asset for many companies, particularly when the companies are considering or wanting to grow and expand into new markets or industries. One great way to free up some of your company time to allow you to work on growing the business is to open up a virtual office. Davinci Virtual can help with that.
Davinci helps you increase your productivity by taking care of your customers so you can focus on what you do best…expanding your business. Not only will Davinci’s virtual receptionists be able to relay vital information to your callers, but you will no longer have to worry about missed calls or missed opportunities. Our virtual office will help you maintain a professional image while freeing up time to grow and expand your operation.
You deserve a break.  Let us handle the customers and administrative aspects of your business while you work on growing. A virtual office is what we do best, allowing you to get back to those things that you do best – expanding your business.
Virtual Office Tips: Numerous studies have demonstrated rather convincingly that the stronger a company’s value on teamwork, flexibility, and communication among employees, the better the company will do, in the long-term, with working in a virtual office.

Expansion is the name of the game, or at least one of them.  For small business owners, you may be wanting to expand your business and open new, satellite offices in other areas or cities. But you’ve also experienced the incredibly costly potential of opening and setting up a new office. You and your partners agree that if only there was an affordable way to open new offices, you’d be on it in a split second.  The truth is that expanding a small business to include other offices is actually very affordable. So how on earth can it be affordable? The answer is found in virtual offices.
Virtual offices provide a physical location, conference and meeting rooms, and even receptionists just like a traditional office space. The only thing different is that they are shared between you and other businesses that also use the virtual office. You pay only for the services you need and aren’t spending more money on extra services that you barely or never use.  Each one of these services provides great benefits at a fraction of the cost of leasing and running your own physical office space. You go to the office when you need to and yet it appears that you have a fully staffed office.
Virtual Offices Tip: For many, an ideal way to open a new market without the expensive commitments that this usually requires is via virtual offices. No need to rent an expensive new office space or work week after week from a hotel.

Across industries and across the country, businesses are finding the many benefits to working virtually.  When your company takes virtual office space, it is taking advantage of an extremely hot and very effective new business trend. Employers and employees alike have access to countless benefits to using virtual offices, including higher productivity, efficiency, and remarkable potential for huge cost-savings (on overhead and operating expenses).

Not convinced?  Let’s look at one aspect to the business world that’s fairly common, no matter the work:  weekly staff meetings.  Admit it, much of the time, such meetings end with one side of the room doodling on their notepads and the other side of the room watching the clock, waiting for the meeting to end. But you and your employees (or co-workers) don’t have to dread staff meetings held in a virtual office space.

Your company’s virtual office space staff meetings will feel new, different, and exciting from the beginning. You can use any number of new technological tools to conduct your staff meeting: teleconferencing, computer mirroring, interactive presentations, and more. Of course, a good meeting or presentation is not all about the technology — the system is just a tool and a significant portion of the ultimate success is up to the change in the way the staff using virtual office space think and interpret the information made available in the virtual meetings.

Virtual Office Space Tip: If you take a moment to consider just how much time can be wasted by traditional office meetings, the high-efficiency of working virtually is clearly cost-beneficial.

When you hand out your business cards with contact information on them, rather than the number on the cards going directly to your cell phone (and you have to figure out in a split second before answering: is this business or is this personal?), it’ll instead go through your virtual assistant, who can very often handle the call for you.
What is this virtual assistant we’re talking about?  We like ot think of them as just as revolutionary and indispensable business tools as the fax machine, email, Instant Messaging, and cell phones/Blackberries.
Even if you work from a virtual office space, your virtual assistant can hold down a home office for you. Virtual assistants can also take care of business-specific tasks. For instance, if you are a real estate agent and have a househunting client who changes his mind every other day about what he’s looking for, your virtual assistant could pull possible house listings and comps for you, while you’re in-between showings.
Many virtual assistants can be hired on an as-needed basis, so that if your business has a “busy season,” you could easily keep a virtual assistant busy for that timeframe and then transition back to running a solo show when the busy season is over. But we have a feeling that once you try and get used to having a VA to help you, you’ll decide to rethink the DIY approach.
Virtual Assistants Tip:  Just as with a “real” assistant that any executive would hire, a virtual assistant often has a myriad of business skills that can be extremely beneficial to a small company.